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Software comparison

Best Practice Management Software for Group Therapy Practices (2026)

Seven platforms scored against five group-practice criteria — role-based access, cost scaling, multi-location support, billing workflow, and telehealth — with the methodology shown.

14 minute readPublished July 14, 2026 · Prices verified July 2026

The best practice management software for a group therapy practice depends on which “group” you mean. For a multi-clinician group practice, our criteria-based scoring puts Valant first for large multi-site organizations, TherapyNotes first for insurance-heavy billing, and ClinicPro360 first for cost control as the team grows, since it is the only platform priced per practice instead of per clinician. Sessions Health is the value pick among per-clinician options for small teams. If you mean software for running group therapy sessions, evaluate group scheduling and group telehealth separately — most tools in this category are built for the business, not the session format.

Group practice or group therapy: which are you shopping for?

This distinction matters because the two shopping lists barely overlap. An owner building a six-clinician practice is comparing role permissions, per-clinician fees, and claim workflows. A clinician adding a weekly process group to a solo practice is comparing session capacity limits and whether group telehealth costs extra. Vendors rarely say which buyer a page is written for, which is why so many comparisons in this category feel like they answer a different question than the one you asked.

Everything below is written for the first buyer: the multi-clinician group practice. Where a platform’s group-session support is clearly published — for example, group telehealth as a paid add-on — we note it, but it does not drive the scores.

How did we score these platforms?

Each platform is scored one to five on five criteria, for a maximum of 25 points. Scores are editorial judgments based on each vendor’s published pricing and feature documentation as of July 2026. They are not user ratings, no platform paid for placement, and we link every pricing claim to its source below.

A disclosure you should weigh: ClinicPro360 publishes this guide and appears in it. We applied the same rubric to our own product and named the limitations that may rule it out for your practice — including that it is a newer platform with onboarding by request rather than self-serve signup. Two competitors score at or above ClinicPro360 on this board. We kept those scores because a comparison you cannot trust is worth nothing.

Selection criteria: platforms that appear repeatedly in group-practice software searches and publish enough pricing and feature detail to score. Valant is included despite quote-only pricing because it is the most common enterprise behavioral-health option practices graduate into.

Role-based access for group operationsCan owners, admins, clinicians, and billers see only what their job requires?
Distinct roles for owners, administrators, schedulers, clinicians, supervisors, and billers; whether non-clinical staff accounts cost extra; and how access is scoped to assigned patients or locations.
Cost scaling across cliniciansWhat happens to the monthly bill when you grow from 3 to 15 clinicians?
The pricing unit (per clinician, per client volume, or per practice), the marginal cost of each hire, and how per-clinician add-ons compound as the team grows.
Multi-location supportAre locations first-class records, or just labels on a calendar?
Location-aware scheduling, staff assignment across sites, location context on billing, and whether multi-location capability is published as a supported workflow rather than a workaround.
Billing workflow depthCan a billing team run claims, ERAs, and patient balances at group volume?
Integrated claim submission, ERA handling, clearinghouse access, per-claim fees, and whether billing staff can work across the whole practice without clinical-record access.
TelehealthIs telehealth included, and does it support the sessions you run?
Whether telehealth is included in the plan or priced as an add-on, per-clinician telehealth fees, and published support for group sessions.

What is the best software for group therapy practices in 2026?

Valant

Editorial score: 20/25

Best for: Large behavioral health organizations (15+ clinicians, multiple sites)

Pricing: Quote-based. No published prices as of July 2026; contracts are scoped to organization size and modules.

Valant is the platform practices tend to graduate into rather than start on. It is built specifically for behavioral health organizations — psychiatry and therapy groups with dedicated administrative and billing staff — and its depth in clinical workflows, outcome measures, and revenue-cycle management reflects that. On pure capability against our criteria, it posts the highest score on this board.

The trade-offs are cost opacity and weight. There is no published pricing; you scope a contract through sales, which makes it hard for a five-clinician group to know whether it is affordable without committing to the sales process. For small groups, most of its depth goes unused while the implementation effort does not.

Valant scores by criterion
CriterionScoreWhy
Role-based access for group operations5/5Built for behavioral health organizations with layered administrative, clinical, and billing roles.
Cost scaling across clinicians1/5Quote-only pricing makes cost growth unpredictable from published information, and the platform targets budgets above the small-group range.
Multi-location support5/5Multi-site behavioral health operations are the product’s published core use case.
Billing workflow depth5/5Full revenue-cycle tooling with clearinghouse workflows aimed at dedicated billing teams.
Telehealth4/5Integrated telehealth through its patient engagement tools; confirm session formats in a demo.

Strengths

  • Deepest role and organizational model in this comparison
  • Multi-site behavioral health operations as the core published use case
  • Revenue-cycle depth suited to dedicated billing teams

Limitations

  • No published pricing — budgeting requires a sales conversation
  • Implementation weight is high for groups under roughly 15 clinicians
  • Aimed at organizations with dedicated admin staff, not owner-operators

TherapyNotes

Editorial score: 19/25

Best for: Insurance-heavy group practices that live in the claims workflow

Pricing: $79/month for the first clinician, $50/month for each additional clinician; unlimited non-clinical users (schedulers, admins, billers) included. Published July 2026.

TherapyNotes is the strongest per-clinician option in this comparison for practices whose operational center of gravity is insurance billing. Its claims and ERA workflows are mature, its billing roles are genuinely separate from clinical access, and — unusually in this category — practice administrators, schedulers, and billers do not consume paid seats. For a group running high claim volume, that combination is hard to beat.

The structural limit is the pricing unit. At $79 plus $50 per additional clinician, a ten-clinician practice pays $529 per month before add-ons, and the bill rises with every hire. That is the trade you are making for its billing depth.

TherapyNotes scores by criterion
CriterionScoreWhy
Role-based access for group operations4/5Distinct practice administrator, scheduler, and biller roles — and non-clinical accounts are free, which matters at group scale.
Cost scaling across clinicians3/5Still per-clinician, but the flat $50 marginal cost and free staff accounts make growth more predictable than tiered per-seat pricing.
Multi-location support3/5Multiple locations are supported for scheduling and claims, but locations are not a published organizing layer for roles and reporting.
Billing workflow depth5/5Integrated claims, ERA handling, and billing-team workflows are the product’s strongest published capability.
Telehealth4/5Telehealth is included with plans rather than sold as a per-clinician add-on.

Strengths

  • Best published billing workflow in this comparison
  • Unlimited free non-clinical staff accounts
  • Telehealth included; predictable flat marginal cost per clinician

Limitations

  • Per-clinician pricing — cost grows with every hire
  • Location support is functional rather than an organizing layer
  • Interface depth is billing-first; lighter-touch teams may not use it

ClinicPro360

Editorial score: 19/25

Best for: Growing group practices that want the software bill decoupled from hiring

Pricing: $59, $149, or $299 per practice per month — not per clinician. Professional covers up to 10 clinicians and 3 locations; Elite is unlimited. Published July 2026.

ClinicPro360 — our product — is built around the two problems this page keeps circling: role-aware operations for multi-clinician teams, and a software bill that does not grow every time you hire. It is the only platform in this comparison priced per practice. A group at seven clinicians pays the same $149 per month on Professional as it did at four, which changes the economics of adding associates.

Score it with clear eyes on the limitations, because they are real. It is a newer platform with a shorter production track record than anything else on this list. Onboarding is by request — you schedule a walkthrough rather than signing up self-serve — which is deliberate, but slower than a same-day trial. Clearinghouse claim submission sits on the Elite tier, so insurance-heavy groups on Professional will run a leaner claims workflow than TherapyNotes offers.

ClinicPro360 scores by criterion
CriterionScoreWhy
Role-based access for group operations4/5Role-aware boundaries for owners, admins, clinicians, staff, and billers are the product’s design center, with location and capability scoping.
Cost scaling across clinicians5/5The only flat per-practice model on this board: hiring clinician six, seven, or ten does not change the monthly bill within a tier.
Multi-location support4/5Locations are first-class records with location-scoped staff access; Professional includes 3 locations, Elite unlimited.
Billing workflow depth3/5Patient billing and insurance workflows are integrated, but clearinghouse claim submission is Elite-tier only and the billing track record is shorter than incumbents’.
Telehealth3/5Telehealth runs through a clinic-authorized provider account on Professional and above, rather than a bundled native service.

Strengths

  • Flat per-practice pricing — hiring does not raise the software bill within a tier
  • Role, location, and capability boundaries designed for group operations
  • Multi-location support on mid and top tiers

Limitations

  • Newer product with a shorter track record than incumbents
  • Onboarding is inquiry-gated — no self-serve signup or same-day start
  • Clearinghouse claim submission is Elite-tier only

SimplePractice

Editorial score: 17/25

Best for: Solo clinicians and small groups that value polish and ecosystem

Pricing: $49, $79, or $99 per clinician per month depending on tier, with paid add-ons for capabilities like AI notes and ePrescribe. Published July 2026.

SimplePractice is the category’s best-known product, and for solo clinicians it is often the default for good reason: the client experience, mobile apps, and scheduling polish are strong. Group features exist — team roles, supervisor workflows, shared calendars — and small groups run happily on it.

For a growing group, the pricing math is the problem. Per-clinician tiers plus per-clinician add-ons mean a ten-clinician practice on the mid tier pays roughly $790 per month before extras. The platform’s center of gravity is the individual clinician, and the bill reflects that.

SimplePractice scores by criterion
CriterionScoreWhy
Role-based access for group operations4/5Team roles for schedulers, billers, and supervisors are supported, with the deepest admin controls on the top tier.
Cost scaling across clinicians2/5Every clinician adds $49–$99 per month depending on tier, and add-ons are also priced per clinician — the steepest compounding on this board.
Multi-location support3/5Multiple office locations are supported in scheduling; published materials treat locations as calendar attributes rather than an administrative layer.
Billing workflow depth4/5Integrated claim filing and payment processing are mature, with claim allowances varying by tier.
Telehealth4/5Built-in telehealth on the mid and top tiers.

Strengths

  • Most polished client-facing experience in the category
  • Mature claim filing and payments
  • Large ecosystem, templates, and support content

Limitations

  • Per-clinician pricing with per-clinician add-ons compounds fastest here
  • Group admin depth is concentrated in the top tier
  • Location handling is calendar-level, not organizational

Jane

Editorial score: 17/25

Best for: Multidisciplinary clinics mixing therapy with other health services

Pricing: Balance $54/month (single practitioner); Practice $79/month and Thrive $99/month, each including one full-time practitioner. Additional practitioners are licensed at full-time or part-time rates that are not listed on the public pricing page. US insurance billing is a paid add-on. Published July 2026.

Jane comes out of the multidisciplinary clinic world — physiotherapy, chiropractic, massage, and increasingly mental health — and it shows in the good ways: scheduling, online booking, and the patient experience are excellent, and licensing part-time practitioners at a separate rate is a genuinely fair touch for group rosters that include associates with small caseloads. The transparency caveat: the per-practitioner license rates themselves are not published, so a group's total requires a quote.

For a US therapy group that bills insurance heavily, it is a more awkward fit. Insurance billing is an add-on priced per practitioner, and behavioral-health-specific workflows like measurement-based care are not the product’s center. Mixed clinics that include therapy alongside other services are its strongest use case.

Jane scores by criterion
CriterionScoreWhy
Role-based access for group operations4/5Practitioner licenses are distinct from administrative access, and part-time licensing acknowledges how group rosters actually look.
Cost scaling across clinicians3/5Per-practitioner licensing with distinct full-time and part-time rates scales more fairly than flat per-seat pricing, but the bill still grows with the roster, the insurance add-on is priced per practitioner, and the additional-license rates are not published.
Multi-location support3/5Multi-location capability is published, with the fuller feature set concentrated in the Thrive tier.
Billing workflow depth3/5US insurance billing is a paid add-on rather than core workflow — workable, but not built around a claims-heavy behavioral health group.
Telehealth4/5One-to-one telehealth is included; online group sessions are a per-practitioner add-on.

Strengths

  • Excellent scheduling and online booking
  • Part-time practitioner licensing fits real group rosters
  • Strong fit for multidisciplinary clinics

Limitations

  • Additional-practitioner license rates are not published, so group totals require a quote
  • US insurance billing costs extra and is priced per practitioner
  • Behavioral-health-specific depth is thinner than dedicated EHRs

Sessions Health

Editorial score: 15/25

Best for: Budget-conscious small groups (2–5 clinicians) with simple operations

Pricing: $39/month for the first practitioner and $29/month for each additional practitioner, with few add-ons. Published July 2026.

Sessions Health is the value pick. At $39 per month for the first practitioner and $29 for each additional — $155 per month for a five-clinician group — it has the lowest fully-configured cost of the per-clinician options here, and it covers the core loop — scheduling, notes, billing, telehealth — without the add-on maze. Small groups with straightforward operations and no location complexity get a lot for the money.

The gaps appear exactly where group complexity starts: multi-location workflows, deeper administrative roles, and billing-team scale. It is a strong two-to-five clinician platform; it is not trying to be a fifteen-clinician one.

Sessions Health scores by criterion
CriterionScoreWhy
Role-based access for group operations3/5Group practice roles exist and cover the basics; the administrative model is thinner than the bigger platforms’.
Cost scaling across clinicians4/5The gentlest group formula on this board — $39 for the first practitioner and $29 for each additional — with minimal add-on compounding; per-clinician pricing done about as gently as it can be.
Multi-location support2/5Multi-location operation is not a published, first-class workflow.
Billing workflow depth3/5Claims and eligibility are supported at a level suited to small groups rather than billing departments.
Telehealth3/5Telehealth is available with plans; confirm current session limits for your formats.

Strengths

  • Lowest marginal cost per hire in this comparison ($29 per additional practitioner)
  • Minimal add-on pricing to track
  • Covers the core clinical loop cleanly

Limitations

  • No published first-class multi-location workflow
  • Administrative role depth suits small teams only
  • Billing scale is small-group, not billing-department

TheraNest (Ensora Mental Health)

Editorial score: 14/25

Best for: Practices already in the Ensora ecosystem or optimizing base price

Pricing: Per-therapist tiers at $29, $59, and $89 per month; telehealth ($12/month per therapist for individual, $25 for group) and client portal are paid add-ons, plus per-claim fees for electronic claims. Replaces the legacy model priced by active client count. Published July 2026.

TheraNest, now sold under the Ensora Mental Health brand, is in the middle of a pricing-model transition: its long-standing model priced by active client count, and its current published plans price per therapist from $29 per month. The headline number is the lowest base price on this board, and the surrounding Ensora suite gives it a growth path.

The caution is the add-on structure. Telehealth, the client portal, treatment planners, and per-claim fees are all priced separately, most of them per therapist — so the real monthly cost for a group looks quite different from the base price, and it takes a spreadsheet to know by how much. Model your actual configuration before comparing it against flat-priced options.

TheraNest (Ensora Mental Health) scores by criterion
CriterionScoreWhy
Role-based access for group operations3/5Standard role separation is present; the administrative model is serviceable rather than a differentiator.
Cost scaling across clinicians3/5The low per-therapist base is offset by per-therapist add-ons — telehealth, portal, planners — that rebuild the per-clinician bill a line at a time.
Multi-location support3/5Group and multi-site practices are within the published audience, without location as a strong organizing layer.
Billing workflow depth3/5Electronic claims are supported with per-claim fees, which adds a variable line to group-scale budgeting.
Telehealth2/5Telehealth is a paid per-therapist add-on, and group telehealth costs more than individual.

Strengths

  • Lowest published base price on this board
  • Part of a broader mental-health product suite
  • Unlimited clients on every published tier

Limitations

  • Add-ons (telehealth, portal, planners) are per-therapist and rebuild the bill
  • Per-claim fees add a variable cost at group volume
  • Mid-transition branding and pricing model can confuse evaluation

How do the scores and prices compare side by side?

Editorial scores and published pricing for seven practice management platforms, July 2026
PlatformScore /25Pricing model (July 2026)Best for
Valant20Quote-based. No published prices as of July 2026; contracts are scoped to organization size and modules.Large behavioral health organizations (15+ clinicians, multiple sites)
TherapyNotes19$79/month for the first clinician, $50/month for each additional clinician; unlimited non-clinical users (schedulers, admins, billers) included. Published July 2026.Insurance-heavy group practices that live in the claims workflow
ClinicPro36019$59, $149, or $299 per practice per month — not per clinician. Professional covers up to 10 clinicians and 3 locations; Elite is unlimited. Published July 2026.Growing group practices that want the software bill decoupled from hiring
SimplePractice17$49, $79, or $99 per clinician per month depending on tier, with paid add-ons for capabilities like AI notes and ePrescribe. Published July 2026.Solo clinicians and small groups that value polish and ecosystem
Jane17Balance $54/month (single practitioner); Practice $79/month and Thrive $99/month, each including one full-time practitioner. Additional practitioners are licensed at full-time or part-time rates that are not listed on the public pricing page. US insurance billing is a paid add-on. Published July 2026.Multidisciplinary clinics mixing therapy with other health services
Sessions Health15$39/month for the first practitioner and $29/month for each additional practitioner, with few add-ons. Published July 2026.Budget-conscious small groups (2–5 clinicians) with simple operations
TheraNest (Ensora Mental Health)14Per-therapist tiers at $29, $59, and $89 per month; telehealth ($12/month per therapist for individual, $25 for group) and client portal are paid add-ons, plus per-claim fees for electronic claims. Replaces the legacy model priced by active client count. Published July 2026.Practices already in the Ensora ecosystem or optimizing base price

Scores are editorial judgments against the five criteria above, not user ratings. Prices are as published by each vendor in July 2026 and change; verify before deciding.

Which platform fits which group size?

Overall scores flatten the thing that matters most: fit for your practice profile. The same platform can be the right answer at four clinicians and the wrong one at nine. Here is how the board reads by segment.

3–5 clinicians, simple operationsSessions Health or ClinicPro360 Essentials/Professional
At this size the per-clinician penalty is small, so the cheapest capable option wins. Sessions Health is the lowest per-clinician cost; ClinicPro360 Professional ($149 flat) overtakes it on cost the moment you pass four clinicians — and doesn’t rise after that.
3–5 clinicians, insurance-heavyTherapyNotes
If claims volume is your operational center, TherapyNotes’ billing depth is worth its $279/month at five clinicians. Free non-clinical staff accounts keep the real cost close to the sticker.
6–15 clinicians, growingClinicPro360 Professional or Elite
This is where per-clinician pricing bites: the same roster costs $529–$790+/month on per-seat platforms versus $149–$299 flat. If Elite-tier clearinghouse access covers your claims workflow, the annual savings run into five figures.
15+ clinicians or multi-site behavioral health organizationValant or ClinicPro360 Elite
Valant’s organizational and revenue-cycle depth is built for this tier — budget for a sales-scoped contract. ClinicPro360 Elite ($299 flat, unlimited clinicians and locations) is the cost-control alternative if its billing scope fits your payer mix.

What does each platform cost a group practice per year?

The table below models the published software subscription cost for a five-clinician group practice over one year. Assumptions: monthly billing, mid tier where tiers exist, no optional add-ons, prices as published on vendor pricing pages in July 2026. Add-ons — telehealth fees, insurance billing modules, per-claim charges — are noted but not totaled, because they depend on your configuration. This is subscription math, not a total-cost-of-ownership claim.

Modeled annual subscription cost for a five-clinician group practice, prices as published July 2026
PlatformMonthly math (5 clinicians)Annual totalNotes
ClinicPro360 (Professional)$149 flat per practice$1,788Covers up to 10 clinicians and 3 locations; same price at 5 or 10 clinicians.
TheraNest / Ensora (base plan)5 × $29 = $145$1,740Base tier only; telehealth (+$12–25/therapist), portal, and per-claim fees are extra.
Sessions Health$39 + 4 × $29 = $155$1,860Few add-ons; closest to sticker price of the per-clinician options.
Jane (Practice plan)Not publishedNot published$79 base includes one practitioner; additional-practitioner license rates are not on the public pricing page, so a five-clinician total cannot be computed.
TherapyNotes$79 + 4 × $50 = $279$3,348Non-clinical staff accounts free; telehealth included.
SimplePractice (Essential tier)5 × $79 = $395$4,740Group admin features concentrate in the Plus tier (5 × $99 = $5,940/yr).
ValantQuote-basedQuote-basedNo published pricing; scoped to organization size and modules.

Two things stand out. First, the flat-priced option is the only one whose annual total does not change when clinician six signs an offer letter — at ten clinicians, the per-seat totals roughly double while the flat total stays $1,788. Second, the cheapest base price is not the cheapest configuration: TheraNest’s $1,740 base needs telehealth and portal add-ons to match what other platforms include. If pricing model is the deciding factor for your practice, our per-clinician vs flat-rate pricing explainer works through the switching math in more depth.

Related reading: per-clinician vs flat-rate pricing, SimplePractice alternatives, and the ClinicPro360 pricing tiers used in the table above.

Frequently asked questions

What is the difference between a group practice and group therapy?
A group practice is a business: two or more clinicians operating under one organization with shared administration, scheduling, and billing. Group therapy is a session format: one clinician treating several patients at once. Software requirements differ — a group practice needs role-based access and team pricing, while group therapy needs multi-participant scheduling and group telehealth. Most software labeled for “group therapy practices” is built for the business, not the session format.
How much does practice management software cost for a 5-clinician group practice?
Using prices published in July 2026, a five-clinician group pays roughly $145–$395 per month depending on platform: $145 on TheraNest’s (Ensora’s) base tier, $155 on Sessions Health, $279 on TherapyNotes, $395 on SimplePractice’s mid tier, and $149 flat on ClinicPro360 Professional. Jane does not publish additional-practitioner license rates, so its group total requires a quote. Add-ons like telehealth, insurance billing modules, and per-claim fees can raise per-clinician totals substantially.
Are these scores based on user reviews?
No. The scores are editorial: each platform is rated one to five against five stated criteria — role-based access, cost scaling, multi-location support, billing workflow, and telehealth — using vendor-published pricing and feature documentation as of July 2026. They are not aggregated user ratings, and no platform paid for inclusion or placement.
Why is ClinicPro360 included in its own comparison?
ClinicPro360 publishes this guide, and excluding it would make the comparison less useful, not more honest. We applied the same rubric to our own product and published its limitations — a shorter track record than incumbents, inquiry-gated onboarding rather than self-serve signup, and clearinghouse claims on the top tier only. Two competitors score at or above it on this board.
Which platform is best for a multi-location group practice?
For large multi-site behavioral health organizations, Valant is the established option, with quote-based pricing. For growing practices adding a second or third location, ClinicPro360 treats locations as first-class records with location-scoped access — Professional includes three locations, Elite unlimited — at a flat per-practice price. Most per-clinician platforms support multiple locations as calendar attributes rather than an administrative layer.
Is per-clinician or flat-rate pricing better for a group practice?
It depends on head count and growth plans. Below roughly four clinicians, per-clinician pricing is often cheaper in absolute dollars. Past that point, flat per-practice pricing usually wins and the gap widens with every hire: at ten clinicians, per-seat platforms in this comparison run roughly $3,500–$9,500 per year on base subscriptions versus $1,788 flat, with the budget options needing add-ons to match what the flat plan includes. Practices planning to hire should model both at their two-year target roster, not their current one.

Evidence and scope

Sources and pricing dates

Every price on this page was taken from the vendor’s published pricing page in July 2026. Vendors change prices; check the source before you decide. This comparison is operational education, not legal, accounting, or clinical advice.

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